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Free work completion sign-off form

At the end of a job, a short signed confirmation that the work is finished avoids arguments later about whether it was done, and records anything still to put right. This starter form is for builders, trades, installers, designers and anyone else who finishes work for a client.

Use this template free

Who signs

Client, on their own phone or computer from a link in an email. They don’t need an account.

What you fill in before sending

  • Your business name
  • The job or project
  • Its address or reference, if any
  • The date the work was finished

What the signer adds

Apart from their signature, their name (filled in for them) and the date:

  • Two ticks: the work is completed, and they had the chance to check it
  • Anything still to be done or put right
  • Photos of anything still to be put right, on the Lite, Solo and Teams plans

What it covers

  • What the client confirms
  • Anything still outstanding
  • Payment
  • Your rights, including for problems found later

When to use it

  • Signing off building work, an installation, a repair or a fit-out
  • Handing over a finished project, such as a website or a design
  • Before asking for a final payment that is due on completion

When it’s not the right form

  • Changing the price or the terms of the job (use a change order instead)
  • Work that must be certified by an official inspector or body

How to get it signed

  1. Choose this template in Docket Secure. The wording and fields are laid out for you.
  2. Fill in the details above, then add the name and email address of each person who signs.
  3. Send it. Each person signs from their link and everyone receives the signed PDF.

Every signed PDF ends with an activity trail page, and you can check later that the file has not changed with the document checker. New accounts get a 7-day free trial with no card needed.

These are general starting points, not legal advice, and Docket Secure can’t check that a form suits your situation. For anything important or unusual, ask a lawyer where you are. For the rules on signing online, see the UK and the US guides.

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