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Free bill of sale template

When you sell or buy something valuable privately, such as a car, a motorbike, a boat or a piece of equipment, a bill of sale records who sold what to whom, for how much, and in what condition. This starter form works in the UK, the US and elsewhere: you fill in the item, the price and which law applies, and both sides sign online.

Use this template free

Who signs

Seller and Buyer. Each signs on their own phone or computer from a link in an email, and neither needs an account.

What you fill in before sending

  • What is being sold
  • Its serial number, registration or VIN, if it has one
  • The sale price and its currency
  • How the buyer is paying
  • Which law applies, for example England and Wales, or the State of New York

What the signer adds

Apart from their signature, their name (filled in for them) and the date:

  • Each side’s address
  • A tick from the buyer that they saw the item, or had the chance to inspect it

What it covers

  • The sale, and when ownership passes
  • What the seller confirms, including that no money is owed on it
  • Condition
  • Handover and any registration
  • General terms

When to use it

  • Selling a car, motorbike, bike, boat, trailer or equipment privately
  • When you want a signed record of the price and that the seller owned the item

When it’s not the right form

  • Land, buildings or anything that needs a deed or a registered transfer
  • Sales on credit or by instalments, where finance rules can apply
  • Replacing official registration paperwork: a vehicle’s change of keeper or title transfer must still be done the official way where you are

How to get it signed

  1. Choose this template in Docket Secure. The wording and fields are laid out for you.
  2. Fill in the details above, then add the name and email address of each person who signs.
  3. Send it. Each person signs from their link and everyone receives the signed PDF.

Every signed PDF ends with an activity trail page, and you can check later that the file has not changed with the document checker. New accounts get a 7-day free trial with no card needed.

These are general starting points, not legal advice, and Docket Secure can’t check that a form suits your situation. For anything important or unusual, ask a lawyer where you are. For the rules on signing online, see the UK and the US guides.

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